Temporary Executive Assistant

Description

Tides Family Services is a nonprofit organization that is committed to providing comprehensive support and resources to children, adolescents, and families facing various challenges. The overall mission of Tides is to provide services and supports that allow youth to live in a community-based setting. An "Agency Without Walls" our services are delivered in homes, communities, schools...wherever our youth are.

Position Summary

As the Executive Assistant, you will play a pivotal role in supporting the President and facilitating smooth operations within our organization. Your primary responsibilities will include proactively managing the President's calendar, coordinating meetings, managing correspondence, serving as the administrative liaison to the Board of Directors, and overseeing various administrative and logistical aspects of Board-level committees.

Essential Functions

• Proactively manage an extremely active calendar of appointments, ensuring the President's schedule is followed and respected; planning and scheduling meetings, including video and teleconference calls.
• Coordinating all meeting logistics such as conference room reservations, catering orders, preparing agendas, meeting materials, and assisting with the creation of presentation materials.
• Assists during meetings by setting up audio/visual, taking minutes, and documenting action items that require follow-up.
• Communicating directly, and on behalf of the President; Managing and preparing all correspondence and reports.
• Serves as the administrative liaison to the Tides Family Services Board of Directors and manages Board activities, which include coordinating Board meetings, retreats and new Board member orientations, creating, compiling, assembling, and distributing Board meeting materials.
• Manage all administrative and logistical aspects of Board-level committees, coordinating agendas, distributing meeting announcements, assembling, and disseminating preparato...