Project Manager/Executive Assistant to CEO

Overview

We are seeking a dynamic and highly organized Project Manager/Executive Assistant to support our CEO in driving strategic initiatives and managing day-to-day operations. This role offers an exciting opportunity to be at the heart of our organization, ensuring seamless project execution, efficient office management, and personalized executive support. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a passion for facilitating success at every level. This paid position is perfect for someone eager to contribute to a growing company while honing their project coordination and administrative expertise.

Responsibilities

• Provide comprehensive executive administrative support to the CEO, including calendar management, travel arrangements, and correspondence handling.
• Coordinate and oversee multiple projects simultaneously, ensuring deadlines are met and objectives are achieved through effective planning and communication.
• Manage office operations efficiently, including filing, data entry, bookkeeping with QuickBooks, and maintaining organized records.
• Assist with event planning for company meetings, conferences, and special events, handling logistics from venue booking to materials preparation.
• Handle phone etiquette professionally across multi-line phone systems and manage incoming inquiries with promptness and courtesy.
• Prepare detailed reports, proofread documents for accuracy, transcribe meetings or notes as needed, and ensure all communications are clear and polished.
• Utilize tools such as Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), DocuSign for electronic signatures, and other software to streamline workflows.

Experience

• Proven experience as an executive assistant or personal assistant supporting C-level executives in a fast-paced environment.
• Demonstrated project coordination skills wit...