Executive Assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team! This energetic role is vital in supporting executive leadership by managing daily administrative tasks, coordinating schedules, and ensuring seamless office operations. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for delivering outstanding customer service. If you thrive in a fast-paced environment and enjoy multitasking with precision, this opportunity is perfect for you!

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings efficiently for the CEO.
• Handle incoming calls using multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette
• Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy
• Maintain organized filing systems, data entry records, and manage document flow using Google Workspace and Microsoft Office tools
• provide exceptional customer support, and direct inquiries appropriately
• Assist with bookkeeping tasks using QuickBooks or similar accounting software as needed
• Support office management activities including supply ordering, maintaining office equipment, and overseeing clerical functions such as filing and proofreading
• book travel accommodation and travel itineraries when needed.
• Keep an organized calendar of all meetings, appointments, travel, interviews, casting calls, etc.
• Work closely with the CEO. sometimes I’d expect you travel with me. Not always, but depending on what I’m traveling for I may need you with me.
• Run errands as necessary.
• Arrange drivers/rides and security personnel as necessary.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and da...