Executive Operations Coordinator / Executive Assistant

We’re looking for someone who thrives on organization, follow-through, and keeping an executive and business running smoothly. This is not a traditional Operations Manager role—it’s a hands-on position for someone who enjoys managing details, staying ahead of deadlines, and making sure nothing slips through the cracks.

What You’ll Do

• Manage insurance renewals and ensure every account stays on track.
• Verify policies directly with carriers before commissions or payments are released.
• Track leads, meetings, and follow-ups to keep opportunities moving.
• Manage the executive’s inbox, prioritize emails, and handle follow-up communications.
• Coordinate calendars, reminders, travel, and day-to-day executive support.
• Help oversee client onboarding and resolve outstanding service issues.
• Support the CSR team by tracking open service requests and maintaining accountability.
• Prepare a concise weekly report highlighting priorities, risks, and pending decisions.
• Improve systems, workflows, and organization as the business grows.

Who We’re Looking For

• Exceptionally organized and detail-oriented.
• Enjoys follow-up, problem-solving, and keeping people accountable.
• Comfortable working directly with an executive and handling confidential information.
• Strong communicator who can juggle multiple priorities without dropping the ball.
• Proactive, dependable, and loves bringing order to busy environments.

Pay: $25.00 - $30.00 per hour

Work Location: Remote