Executive Assistant & Operations Coordinator (Part Time)

Executive Assistant & Operations Coordinator (Part-Time)

Location: Manhattan, NY (Hybrid)

Preference: Candidates who live in Manhattan or have an easy commute.

Hours: Flexible based on business needs, with a minimum commitment of approximately 10–15 hours per week. Additional hours may become available as the role and business grow.

Compensation: Starting at $25/hour

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About the Role

A creative executive and business owner is seeking a highly organized, proactive Executive Assistant & Operations Coordinator to support the day-to-day operations of a growing creative production business.

This role is ideal for someone who enjoys bringing structure to a fast-paced environment, anticipates needs before they arise, and takes pride in keeping projects, schedules, and priorities moving forward. Every day is different, offering exposure to business operations, production, client management, and creative workflows.

This is an excellent opportunity for someone interested in learning the ins and outs of running a creative production company. You'll gain hands-on experience working alongside leadership and be exposed to every phase of the production process—from planning and operations to production, post-production, and client delivery.

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Responsibilities

* Manage calendars, scheduling, and appointments

* Coordinate meetings, travel, and logistics

* Organize and monitor email correspondence

* Track invoices, expenses, and receipts

* Coordinate with clients, vendors, and freelancers

* Maintain project timelines, task lists, and follow-ups

* Prepare documents, presentations, and spreadsheets

* Conduct research and gather information as needed

* Assist with business operations and production logistics

* Handle occasional administrative tasks and local errands

* Help identify opportunities to improve workflows and organization

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Qualifications

* 2+ years of Executive Assistant, Administrative Assistant, Operations, or P...