ADMINISTRATIVE ASSISTANT

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and contribute to a productive work environment. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive attitude to ensure smooth office management and exceptional customer support. If you thrive in a fast-paced setting and enjoy multitasking, this position is perfect for you!

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.
• Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace, ensuring all records are up-to-date and well-organized.
• Handle office management responsibilities including filing, proofreading documents, and maintaining office supplies inventory.
• Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial record keeping.
• Coordinate calendar management and schedule appointments for team members or executives, ensuring efficient time management.
• Assist with medical or dental receptionist duties as needed, including patient check-in, appointment scheduling, and maintaining confidentiality of sensitive information.
• Provide clerical support such as photocopying, faxing, scanning documents, and managing incoming/outgoing correspondence.

Skills

• Proven experience in office management or administrative roles with strong organizational skills.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and productivity tools.
• Familiarity with QuickBooks for bookkeeping tasks and data entry accuracy.
• Exceptional phone etiquette skills with...