Executive Assistant

Job Overview

We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and ensure smooth daily operations across the office. This role offers an exciting opportunity to be the backbone of our administrative functions, providing essential support that keeps our organization running efficiently. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to manage multiple priorities in a fast-paced environment. Bilingual abilities and technical proficiency are highly valued to facilitate seamless interactions across diverse teams and clients.

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings for executives and team members
• Handle incoming calls using multi-line phone systems with professionalism and courtesy, directing inquiries appropriately
• Prepare, proofread, and organize correspondence, reports, and presentations using productivity software such as Microsoft Office and Google Workspace
• Maintain accurate filing systems, data entry records, and document management to ensure easy retrieval and compliance
• Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record keeping
• Provide exceptional customer service at the front desk, greeting visitors and supporting client inquiries with a friendly demeanor
• Support office management tasks such as ordering supplies, managing office equipment, and overseeing general administrative functions
• Coordinate travel arrangements, calendar management, and personal assistant duties for executives as needed

Requirements

• Proven experience in an administrative or clerical role with at least several years of office experience
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and productivity tools
• Excellent organizational skills with keen attention to detail and tim...