Executive Assistant

EXECUTIVE ASSISTANT

Location: OnsiteJob Summary: ================

Reporting to the CEO, this role is responsible for executive level administrative support to the CEO, Managing Partner(s) and executives with a wide range of tasks to include but not limited to initiating and implementing processes to manage projects, coordinate events, and information. Manages meeting preparations, follow-up tasks, and travel arrangements. Develop positive and strategic relationships at all levels of the organization as well as use discretion, judgement, and knowledge of the organization to facilitate the executive's activities as well as maintain an open line of daily communication with the executives.Essential Duties/Responsibilities: --------------------------------------

• Provides administrative support and assistance, such as writing and editing emails, drafting memos, and preparing communications on behalf of the Managing Partner(s) and any other assigned leadership staff.
• Completes expense reports in a timely manner.
• Coordinates complex travel arrangements for executives ensuring that all necessary files, materials, and supplies are assembled and itinerary prepared.
• Coordinates special event planning, ensuring leadership is prepared through data compilation, reports, statistical analysis, and other information and materials.
• Creates Purchase Orders (POs) and reviews and approves invoices for payment for related vendors.
• Initiates routine and non-routine correspondence and other written materials under own signature or for Executive signature.
• Interprets requests, supports implementation based on directives, and uses judgment to ascertain whether Managing Partner(s) should be notified of important or emergency matters. Unique situations will require a tailored approach and sound judgment.
• Manages the calendaring to include making appointments and prioritizing the most sensitive matters, exercising considerable discretion and judgment as to priori...