Medical Executive Assistant

Job description

Job Title

MEDICAL EXECUTIVE ASSISTANT

Job Location

CLIFTON NJ

Job Type

Full-Time

Job Summary

We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply.

The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care.

Key Responsibilities

• Executive Support:
• Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings.
• Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries.
• Prepare and organize materials and documents for meetings, presentations, and conferences.
• Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc
• Calendar and Time Management:
• Maintain and update the practice owner’s calendar, ensuring all personal and professional commitments are met on time.
• Schedule and prioritize meetings, appointments, and events, ensuring the owner’s time is managed efficiently.
• Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks.
• Correspondence and Communication:
• Screen and manage phone calls, emails, and other communications on behalf of the practice owner.
• Draft, proofread, and send emails, letters, and other forms of correspondence.
• Maintain confidential communication, both personal and business-related.
• **Of...