Executive Assistant / Founder Operations Manager

Executive Assistant / Founder Operations Manager

Location: St. Petersburg, FL / Tampa Bay Area HybridJob Type: 30-day paid trial, part-time to startHours: 15–20 hours per weekPay: $38–$48 per hour, depending on experience

About the Role

I’m looking for a highly organized, discreet, steady operator to help bring structure to a fast-moving, owner-led business environment.

This role is part executive assistant, part operations support. The purpose is simple: reduce pressure on the owner by organizing open items, tracking follow-ups, preparing meetings, documenting decisions, managing communication flow, and making sure important issues do not fall through the cracks.

The environment includes multiple business interests, early-stage company formation, agriculture-related operations, technology development, capital conversations, and personal/business logistics.

This is not a strategy role, consulting role, or executive leadership role. The right person is a practical doer who can walk into messy information, organize it, follow up, and help create control without needing everything perfectly explained first.

The office will most likely be based in St. Petersburg, FL. Work may be partially remote at the start, but the right person should be located in or near the Tampa Bay area and able to meet in person in St. Petersburg as needed.

Responsibilities

• Capture and organize open tasks across multiple business and personal priorities
• Build and maintain a master open-items list
• Sort urgent issues from noise
• Track follow-ups and make sure people respond
• Prepare meeting agendas, notes, and action items
• Summarize calls, emails, text threads, and decisions
• Help manage calendar priorities and daily/weekly task flow
• Organize documents, contacts, notes, deadlines, and loose information
• Keep projects moving without everything bouncing back to the owner
• Flag only the decisions that truly require the owner
• Help prepare for legal, finance, partner,...