Office Manager

Title

Office Manager

Reports to

President of Junior League of Miami, Inc.

Location

In-Office Position Located in Coral Gables, FL

Part Time

Approximately 20-30 Hours Weekly; Hours may vary; typical hours of operation are 9:00 AM -5:00 PM, although some support may be required during nights and weekends.

Position Overview

The Office Manager is an administrative position and is responsible for helping Junior League of Miami (“JLM”) fulfill its mission and purpose.

Responsibilities and Essential Functions

• Answers phone, mail, and email inquiries, escalating information to appropriate parties as needed.
• Assist JLM volunteers with mailings, communications, major copying jobs, and other administrative needs.
• Enter data into the membership databases.
• Work on special projects, as assigned by the President and EVP.
• Assist with meeting set-up and post-event clean up both at JLM Headquarters and at outside venues.
• Communicates necessary repairs, maintenance, and organization to the Junior League of Miami Board of Directors and Junior League of Miami Headquarters President and Board of Directors
• With approval from President, coordinates and executes all necessary tasks pertaining to upkeep of JLM Headquarters such as scheduling of repairs or obtaining quotes from vendors
• Maintain and order office inventory and supplies at HQ
• Work with Bookkeeper to provide invoices for postage, merchandise sales, and other expenses and revenues.
• Perform duties as scheduled
• Ensure functionality and easy connection to various hardware/technology: screens, projectors, wi-fi, remote screen sharing

Required Skills and Competencies

• Maintains a professional demeanor and possesses excellent communication skills, with a strong customer service orientation.
• Organized and detail-oriented
• Commitment to JLM mission and values statement
• Consistently completes tasks dependably and with a high standard of quality
• Proficient in Go...