Executive Assistant to the CEO

Executive Assistant to the CEO

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General Job Description

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Equity Smart Home Loans is hiring an Executive Assistant to the CEO to provide high-level administrative, communication, scheduling, and project coordination support to our executive team.

This role is ideal for someone who is highly organized, proactive, discreet, and comfortable supporting executive leadership in a fast-moving business environment. The Executive Assistant will help manage the CEO’s calendar, communications, meetings, follow-up items, internal coordination, and special projects.

This is not a basic administrative role. We are looking for someone who can anticipate needs, protect executive time, track priorities, follow up with team members, and help ensure important company initiatives move forward.

The right person will help create structure around the CEO’s day, improve communication across the company, and make sure important tasks do not fall through the cracks.

Key Responsibilities

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### Executive Support

• Provide direct administrative and organizational support to the CEO.
• Manage the CEO’s calendar, meetings, reminders, and daily schedule.
• Help prioritize requests, tasks, and follow-up items.
• Prepare the CEO for meetings by gathering agendas, reports, notes, documents, and background information.
• Track commitments made by the CEO and ensure timely follow-through.
• Help reduce administrative distractions so the CEO can focus on leadership, growth, sales, strategy, and company direction.

### Meeting Management

• Schedule and coordinate executive meetings, leadership meetings, vendor calls, branch meetings, company meetings, and internal check-ins.
• Prepare meeting agendas and organize meeting materials.
• Take meeting notes and document decisions, next steps, deadlines, and responsible parties.
• Track open items and follow up with team member...