Executive Personal Assistant/ Manager

Job Description

A growing private business is seeking a dependable, organized, and proactive Personal Assistant / Business Operations Coordinator to assist with daily administrative, operational, and project-management tasks.

This is a flexible, remote position ideal for someone who enjoys organization, communication, and helping keep business operations running smoothly. The workload may vary from week to week depending on current projects and business needs.

The ideal candidate is trustworthy, professional, highly organized, and capable of handling confidential information with discretion.

Responsibilities

• Assist with daily administrative and operational tasks
• Manage calendars, appointments, and scheduling
• Follow up on emails, messages, and internal communications
• Organize digital files, records, and business documents
• Track ongoing projects and ensure tasks are completed on time
• Coordinate with team members, contractors, and business partners when needed
• Conduct online research and gather information for business projects
• Maintain task lists, reports, and organizational systems
• Attend occasional virtual meetings and provide follow-up notes
• Help improve workflows and operational efficiency
• Assist with miscellaneous business-related tasks as assigned

Qualifications

• Strong communication and organizational skills
• Excellent attention to detail
• Reliable, responsive, and self-motivated
• Ability to work independently with minimal supervision
• Comfortable using Google Workspace, Microsoft Office, spreadsheets, and online tools
• Professional attitude and ability to maintain confidentiality
• Strong problem-solving and time-management skills
• Previous experience in administration, customer service, operations, project coordination, or assistant roles is preferred but not required

Schedule

* Flexible schedule * Approximately 5–10 hours per week * Workload may vary based on business needs * Fully remote position *...