Personal Assistant

Job Summary

NatureMade Creative Agency is looking for a detail-oriented and creative-minded Personal Assistant and Content Coordinator to support the Creative Director in day-to-day operations. This is a remote-friendly, part-time role with occasional on-site requirements. You will be the person keeping everything organized and moving — from client communication and task management to content curation and research. If you are organized, creative, and thrive behind the scenes in a fast-paced environment, we want to hear from you.

Duties

• Maintain and update the Notion workspace daily — deadlines, shoot dates, client notes, and project status
• Keep the Creative Director on track with reminders, follow-ups, and prioritized task lists
• Make outbound calls to prospects, leads, and vendors on behalf of the Creative Director
• Send cold and follow-up emails and DMs using approved scripts and templates
• Answer and manage inbound calls with professional phone etiquette — taking messages and routing appropriately
• Respond to routine client messages using approved templates
• Send contracts, invoices, and intake forms through HoneyBook
• Follow up on content approvals before client deadlines
• Organize and deliver project files across Google Drive and Fast.io
• Schedule and maintain content calendars in Later across all client accounts
• Curate and organize content for NatureMade business pages and the Creative Director’s personal Instagram
• Build prospect lists and research leads by vertical
• Pull trending audio, content formats, and competitor references for shoot planning
• Take notes during discovery calls and summarize action items
• Assist with on-site shoot day logistics, behind-the-scenes content capture, and vendor coordination when needed
• Occasional local driving may be required for errands, equipment pickup, or shoot day support

Experience

• 1 or more years of experience in an administrative, creative, or social media coordination role
• P...