Executive Personal Assistant – Construction & Real Estate (Training Provided)

About the role

A busy business owner in construction and real estate investment is looking for a right-hand Executive Personal Assistant. This is an in-person role — you’ll be with the executive most of the day, at the office, on job sites, and on the move — managing the calendar, inbox, calls, bids, and sales follow-up so the day runs smoothly, no bid goes unanswered, and no lead goes cold.

Years of experience aren’t required. With the basics, a good attitude, and a drive to learn, the rest can be taught. Pay and responsibility grow as you do.

What you’ll do

• Manage the executive’s daily agenda — schedule, reschedule, set reminders, protect priorities
• Handle the inbox: sort urgent items, flag what matters, draft replies
• Answer, screen, and return calls; follow up with leads, subcontractors, and clients
• Sales & bidding support: help prepare and send bids, quotes, and proposals; track every open bid; follow up with prospects until there’s an answer; keep the pipeline organized and moving (training provided)
• Log activity and keep the CRM clean so nothing slips
• Personal branding & social media: help record video content of the executive on job sites and in the office, edit short clips, and post consistently to Instagram, Facebook, and other platforms to grow the brand
• Ride along to job sites, meetings, and appointments; coordinate scheduling, documents, and errands — business and occasional personal tasks
• Light bookkeeping support (invoices, receipts)
• Occasional travel (1–2 days every couple of weeks) to project sites in Dallas and Florida

What we’re looking for

* Extremely organized, reliable, and detail-oriented

Comfortable on the phone — not shy about calling a prospect to follow up on a bid

• Comfortable behind a camera — filming, basic editing, and posting content
• Basic computer skills and quick to learn new apps
• A self-starter who takes ownership and handles sensitive information with discretion
• Strong English communication (...