Executive Personal Assistant

Overview

I am seeking a long term dynamic & highly organized Executive Personal Assistant to provide valuable administrative support. This role is vital in ensuring smooth operations, managing schedules, coordinating projects, and handling confidential information with professionalism & discretion.

Typical week would be Monday morning call *(30 minutes)*. Then projects managed accordingly.

Income can increase depending on projects managed.

Responsibilities

• *Manage and coordinate executive calendar, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook.*
• *Handle aspects of office management, including filing, data entry, and maintaining organized records both digitally and physically.*
• *Prepare and proofread correspondence, reports, presentations, and other documents with precision using productivity software such as Microsoft Office.*
• *Assist with event planning and organizing meetings or company events to ensure seamless execution from logistics to follow-up.*
• *Facilitate internal communication among teams and departments to promote collaboration with C-suite executives and staff.*
• *Coordinate business travel arrangements, including flights, accommodations, transportation, and itineraries for executives.*
• *Use video conferencing software like Zoom or Microsoft Teams for virtual meetings; manage multi-line phone systems with professional phone etiquette.*
• *Handle confidential information discreetly while managing executive administrative support tasks efficiently.*
• *Assist with project coordination by tracking deadlines, preparing agendas, taking minutes, and ensuring timely completion of tasks.*

Skills

• Proven experience as an executive assistant or personal assistant supporting senior leadership.
• Strong organizational skills with the ability to prioritize tasks effectively while managing multiple responsibilities simultaneously.
• Proficient written and verbal communication skills; adept at proofreading and transcription for accuracy.
• Technical proficiency in productivity software (Microsoft Office), data entry systems, and office management tools such as DocuSign.
• Experience with event planning, project management methodologies, and office management best practices.
• Familiarity with bookkeeping software like QuickBooks and basic accounting procedures.
• Exceptional calendar management skills coupled with the ability to coordinate complex schedules across different time zones if needed.
• Demonstrated professionalism in handling phone etiquette and customer service interactions via multi-line phone systems or video conferencing platforms.
• Ability to handle sensitive information with integrity while maintaining confidentiality at all times.
• Strong collaboration skills to work effectively with teams across various departments and levels of the organization.

Proficient in Word, Excel & Power Point. Learn new Customer Relationship Program. Managing BillPay & Personal Booking (Paying Contractors, etc.)

Personality Assessment for final candidates.

Executive Personal Assistant where your organizational expertise will empower our leadership team to achieve their goals while advancing your career in a professional Healthcare Environment.

Thank you !

Tom

Pay: $500.00 per month

Benefits

* Flexible schedule

Work Location: Hybrid remote in Franklin, TN 37064