Personal Assistant

Employment Type: Part-TimeSchedule: Monday–Friday (see schedule below)Location: Texas – Hybrid/Remote Potential, With Occasional In-Person TasksReports To: Business Owner / Executive

Position Summary

Seeking a highly organized, dependable, and proactive Personal & Executive Assistant to support a busy professional with personal affairs, household management, business development, real estate activities, and occasional administrative responsibilities related to skilled nursing facility operations.

The ideal candidate is a self-starter who enjoys problem-solving, coordinating projects, conducting research, and ensuring that tasks are completed accurately and on time.

This position requires strong communication skills, discretion, attention to detail, and the ability to manage multiple priorities independently.

Key Responsibilities

1. Personal Affairs & Financial Administration

• Organize personal tax documents, receipts, and financial records for preparation by a qualified tax professional.
• Track important deadlines, renewals, bills, and personal obligations.
• Assist with personal budgeting, recordkeeping, and expense tracking.
• Research personal services, vendors, and professional resources.
• Maintain organized digital files and records.

2. Household & Vehicle Management

• Research, identify, and coordinate reliable contractors for home repairs, maintenance, and improvement projects.
• Obtain and compare estimates, schedule appointments, and follow up on work completion.
• Coordinate vehicle maintenance, repairs, warranty inquiries, and insurance-related follow-up.
• Manage household service appointments, maintenance schedules, and vendor communications.
• Track outstanding household projects through completion.

3. Business Development & Project Management

• Assist with planning, organizing, and executing business development initiatives.
• Research business opportunities, vendors, services, and potential partnerships.
• Maintain project timelines, action items, and follow-up schedules.
• Develop spreadsheets, reports, presentations, and other business documents.
• Coordinate meetings, communications, and project deliverables.

4. Real Estate & Online Presence

• Assist with rebuilding and maintaining an online real estate presence.
• Research website platforms, CRM systems, and lead generation tools.
• Coordinate website updates, social media content, and digital marketing activities.
• Organize prospective client information and maintain lead tracking systems.
• Support real estate marketing projects and administrative activities.

5. Calendar & Event Coordination

• Manage personal calendars, appointments, and important dates.
• Coordinate personal events, meetings, travel, and reservations.
• Provide reminders for upcoming commitments and deadlines.
• Assist with event planning, vendor coordination, and scheduling.

6. Skilled Nursing Facility Administrative Support

• Provide occasional administrative and project coordination support to a Licensed Nursing Facility Administrator.
• Assist with nonclinical reports, presentations, meeting preparation, and project tracking.
• Research long-term care industry information and administrative resources.
• Assist with organizing documents, schedules, and follow-up items.
• Maintain strict confidentiality and comply with applicable privacy requirements.

Qualifications

Required

• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office, Google Workspace, email, and online research.
• Ability to work independently and follow through on assignments.
• Comfortable learning new technology, online platforms, and business applications.
• Professionalism, discretion, and reliability.

Preferred

• Experience as a personal assistant, executive assistant, administrative assistant, or virtual assistant.
• Familiarity with real estate, digital marketing, or CRM systems.
• Experience coordinating contractors, vendors, or business projects.
• Familiarity with healthcare administration or skilled nursing facilities.
• Experience using project management tools and AI productivity applications.

Work Schedule

• Monday–Wednesday: 12:00 PM–5:00 PM
• Thursday–Friday: 8:00 AM–12:00 PM

Pay: $9.00 - $11.00 per hour

Expected hours: 23.0 per week

Work Location: In person