Personal Assistant

Overview

We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure seamless daily operations. This energetic role requires a proactive individual who excels at managing schedules, coordinating projects, and handling confidential information with professionalism. The ideal candidate will bring a positive attitude, exceptional organizational skills, and a passion for delivering outstanding administrative support to help our team thrive.

Duties

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software
• Provide executive administrative support by preparing correspondence, reports, and presentations with strong writing and proofreading skills
• Organize and facilitate company events, meetings, and conferences from planning stages through execution, including venue booking and logistics management
• Handle internal communication efficiently across departments to ensure smooth information flow and collaboration with C-suite executives
• Maintain confidentiality of sensitive information while managing data entry, filing systems, and document management using tools like DocuSign and QuickBooks for bookkeeping tasks
• Oversee office management responsibilities such as managing multi-line phone systems, office supplies inventory, and coordinating with vendors for office needs
• Assist with project coordination by tracking deadlines, preparing agendas, taking minutes during meetings, and supporting project management activities

Skills

• Proven experience as a Personal Assistant or in an administrative role supporting executives in fast-paced environments
• Exceptional organizational skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools such as Zoom or Teams
• Excellent typing speed combined with transcription skills for accurate documentation and correspondence
• Experience with event planning, business travel arrangements, and managing executive calendars efficiently
• Knowledge of QuickBooks for bookkeeping purposes and data entry tasks
• Outstanding communication skills with professional phone etiquette and internal communication expertise
• Ability to handle confidential information discreetly while demonstrating high levels of professionalism
• Technical proficiency in office management systems, filing procedures, multi-line phone systems, and customer service excellence

Join us in this vital role where your organizational prowess will empower our leadership team to succeed! We value energetic individuals who thrive on collaboration, efficiency, and delivering exceptional support. This paid position offers an exciting opportunity to develop your career while making a meaningful impact within our organization.

Pay: $200.00 - $400.00 per week

Benefits

• Employee discount
• Flexible schedule
• Parental leave
• Referral program

Work Location: Hybrid remote in Tampa, FL 33610