Executive Personal Assistant

Job Overview

As an Executive Personal Assistant, you’ll keep executive priorities moving through thoughtful planning, clear communication, and dependable administrative support. You’ll manage calendars, coordinate projects and business travel, and handle sensitive information with discretion. This role calls for strong organization, technical proficiency, and confidence collaborating with C-suite executives.

Responsibilities

• Provide executive administrative support, manage executive calendars in Microsoft Outlook Calendar, and coordinate meetings using video conferencing software.
• Arrange business travel, plan and organize events, and support project coordination and project management.
• Manage office operations, including bookkeeping, data entry, filing, and document preparation; use QuickBooks and DocuSign as needed.
• Handle internal communication, phone calls, and customer service with professional phone etiquette, including on multi-line phone systems.
• Draft, type, proofread, and transcribe correspondence and records while protecting confidential information. Your impact: Reliable coordination helps executives focus on decisions and gives colleagues timely information and well-organized support.

Requirements

• Administrative, office, clerical, personal assistant, or executive assistant experience; experience working as an executive assistant is preferred.
• Proficiency with Microsoft Office, productivity software, computer systems, and video conferencing tools; familiarity with QuickBooks and DocuSign is an asset.
• Strong organizational, writing, typing, proofreading, and data-entry skills, with careful attention to detail.
• Demonstrated ability to manage calendars, coordinate events and travel, collaborate with senior leaders, and handle confidential information professionally.

Pay: $16.00 - $20.00 per hour

Expected hours: 10.0 – 20.0 per week

Benefits

• Employee discount
• Flexible schedule

Work Location: Hybrid remote in Swedesboro, NJ 08085