Executive Assistant

Small Magic is seeking a sharp, trustworthy operator to power up our Executive Director. The Executive Assistant will own the ED's calendar, communications, and day-to-day operational flow, freeing the ED to focus on the highest-leverage work of building a best in-class early learning ecosystem for Birmingham's youngest children.

KEY DETAILS

• Reports to: Executive Director
• Works with: Small Magic staff, board of directors, and donors
• Location: Birmingham-based; hybrid, with a meaningful in-person presence
• Scope: Full time (~40 hrs/wk) or part time (~25 hrs/wk)
• Compensation range: $55,000–$75,000 annually, prorated for part-time configurations

WHO WE ARE

Small Magic is a Birmingham-based organization focused on one goal: ensuring children under five are ready for kindergarten and a life of opportunity. We work alongside civic leaders and partners to strengthen the systems that support early learning across our city, from direct-service program delivery to broader ecosystem work. We are entering a defining chapter. With significant new public and private investments committed, Small Magic is scaling rapidly — and the stakes are real. As the organization grows, so does the demand on our Executive Director's time and attention. We're looking for an exceptional Executive Assistant who can bring order to that complexity, exercise sharp judgment about what to prioritize, and become a person the ED genuinely relies on to make the whole executive function stronger.

HOW THIS ROLE WORKS

We're intentionally building this role to flex with the right person. The core responsibilities are scoped at 25 hours a week and cover calendar, inbox, work management, meeting preparation, travel, expenses, and minor personal logistics. If a candidate is interested in a full-time configuration, we would add office management and select External Affairs support, such as event vendor coordination and donor stewardship. We're open to either configuration de...