Executive Assistant to the CEO

RFG Advisory is looking for a detail-obsessed, process-driven Executive Assistant to serve as the operational backbone of our CEO’s office. This is not a stepping-stone role. It’s a mission-critical position for someone who finds deep satisfaction in creating order, protecting time, and ensuring nothing falls through the cracks. If you thrive on execution, love logistics, and take pride in being the person others count on, you’ll fit right in.

Location

Birmingham, AL (In-office; remote flexibility available when the CEO is traveling)

Reports to

Senior Director of Executive Operations

What You'll Do

*Calendar Mastery*

• Manage the CEO's calendar with precision and foresight.
• Anticipate conflicts, protect strategic time, and ensure every meeting has purpose.
• Coordinate seamlessly with the Chief of Staff to align time with priorities.

*Meeting & Travel Logistics*

• Triage and organize the CEO's inbox with clarity and discretion.
• Draft, proof, and send communications on behalf of the CEO.
• Ensure timely follow-up and closed-loop communication with internal and external stakeholders.

*Meeting & Travel Logistics*

• Prepare agendas, materials, and briefing documents for meetings.
• Coordinate complex travel with attention to detail and contingency planning.
• Ensure the CEO is always prepared, focused, and never surprised.

*Operational Consistency*

• Build and maintain systems for meeting prep, follow-up, and stakeholder engagement.
• Create repeatable processes that bring order to a dynamic environment.
• Track commitments and ensure nothing falls through the cracks.

*Trusted Support*

• Serve as a calm, steady presence in a fast-paced, high-growth environment.
• Maintain confidentiality and professionalism at all times.
• Be the go-to person for getting things done right, the first time.

Requirements

Experience

* 3+ years of experience supporting senior executives in a fast-paced...