Administrative Coordinator - Credentialing and HR Support

Benefits

* 401(k) * Competitive salary * Dental insurance * Health insurance * Paid time off * Vision insurance

AIMS is seeking a highly organized, detail-oriented Administrative Coordinator to support day-to-day HR, credentialing, security, scheduling, and time-and-attendance operations across our healthcare staffing contracts.

This is a hands-on coordination role for someone who thrives in a fast-paced environment, can manage multiple trackers and priorities at once, and follows through consistently. The ideal candidate is proactive, responsive, organized, and comfortable working behind the scenes to keep operations moving smoothly.

This role is remote and is ideal for someone who is dependable, process-driven, and strong with follow-up, documentation, and communication. Experience supporting federal healthcare staffing, military treatment facilities, or government contractor operations is highly preferred.

Key Responsibilities

Manage day-to-day time and attendance tracking for assigned employees and contractors

* Monitor timesheets, follow up on missing or inaccurate entries, and maintain clean attendance records * Support scheduling coordination, shift updates, and employee communication * Maintain organized trackers for onboarding, credentialing, security packets, fingerprinting, compliance, and start dates * Coordinate credentialing packet collection and ensure all non-PII documents are complete, accurate, and submitted on time * Assist with security packet coordination, follow-up, and status tracking * Support onboarding and offboarding workflows, including document collection, checklist completion, and system access coordination * Maintain accurate records in Excel, OneDrive, and internal systems * Communicate professionally with candidates, employees, site leads, and internal leadership * Flag delays, documentation gaps, attendance issues, and compliance risks promptly * Help maintain audit-r...