Office Assistant / Administrative Coordinator – Hybrid Position, Los Angeles

We are a small family-owned electrical contracting company looking for a motivated Office Assistant / Administrative Coordinator to join our team. We specialize in residential and light commercial electrical service, troubleshooting, and remodel work throughout the San Francisco Peninsula.

This is a hybrid position based in Mid-City Los Angeles. Most onboarding and training will be done in person, and we will provide a company laptop. Once trained, the position will be mostly remote, with occasional in-person meetings or training as needed.

This is a great opportunity for someone who is organized, upbeat, detail-oriented, and excited to grow with a company. The right person will start by helping with day-to-day office coordination, scheduling, proposals, customer communication, contracts, and permits, with the opportunity to grow into an Office Manager / Operations role over time.

We will teach you our systems, our process, and the electrical industry. What matters most is that you are reliable, a fast learner, comfortable on the computer, and great with people.

Responsibilities

• Answer phone calls and respond to Yelp, email, and website inquiries
• Help schedule service calls, estimates, and project work
• Communicate professionally with customers, electricians, vendors, and City building departments
• Track and manage the status of active projects, follow up on open items, and help make sure nothing slips through the cracks
• Transcribe, type, prepare, and send proposals
• Fill in, send, and track contracts and agreements
• Manage permit applications and coordinate with city building departments
• Help keep office systems, schedules, and job information organized
• Assist with general administrative tasks as needed

Qualifications

• Strong typing, writing, and communication skills required
• Organized, detail-oriented, and able to multitask
• Professional, reliable, punctual, and motivated
• Friendly, upbeat personality with strong customer...