Executive Coordinator

Job Summary

The Executive Coordinator (EC) reports to the Co-CEO and performs administrative, operational, and governance-support activities on behalf of the Co-Chief Executive Officers (Co-CEOs) and the firm’s governing bodies. Because Adasina operates at the intersection of investment management and social justice movement work, the EC's ability to organize priorities, execute against them, and steward the systems and communications of the CEO Office directly enables the firm's impact and the integrity of its governance.

To fulfill the requirements of their role, the EC must independently organize and prioritize critical information required to facilitate efficient executive decision-making and manage communication between the Co-CEOs and other stakeholders. The ideal candidate must be able to provide advanced administrative support to the Co-CEOs, Board of Directors (BoD), and Trust Stewardship Committee (TSC, the governing body responsible for stewarding Adasina's purpose and long-term mission integrity) to maximize productivity and efficiency. The EC will work closely with the Co-CEOs and support the execution of Adasina's strategic vision and CEO Office operational plans.

Details of Role

Co-CEO SUPPORT (60%)

• Perform administrative, operational, and financial functions on behalf of the Co-CEOs. These responsibilities include, but are not limited to, the following activities:
• Manage high-volume executive email and social media inboxes, prioritizing and triaging incoming communications, identifying matters requiring immediate attention, and proactively responding or escalating based on urgency, sensitivity, and strategic importance.
• Manage the executive calendar in alignment with strategic priorities; coordinate internal and external scheduling needs and resolve scheduling conflicts.
• Develop agenda and meeting materials, capture and organize meeting notes across appropriate systems (e.g., agendas, CRM systems), debrief meetings to follow...