Executive Assistant / Administrative Coordinator

Executive Assistant / Administrative Coordinator

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Peter Johnson Builders

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Location

Charlottesville, VA

Job Type

Full-time, W-2

Work Arrangement: Hybrid (approximately 50% in-office, 50% remote)

Peter Johnson Builders is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Administrative Coordinator to support our President/Owner in the day-to-day operations of our growing company. This hybrid position is based in Charlottesville, VA. Employees are expected to work approximately 50% of the time in our Charlottesville office and 50% remotely. Candidates must reside within a reasonable commuting distance and be available to work in the office as needed.

For more than 25 years, Peter Johnson Builders has earned a reputation for quality craftsmanship, integrity, and exceptional customer service. As a family-owned company, we value professionalism, trust, teamwork, and a commitment to excellence. We take pride in creating beautiful, functional spaces while fostering a collaborative and supportive work environment.

Responsibilities

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• Proactively manage complex calendars and resolve scheduling conflicts.
• Screen and prioritize incoming emails and phone calls while serving as the primary administrative liaison for the President/Owner.
• Conduct research, gather information, track action items, and ensure timely follow-through.
• Prepare, edit, and format presentations, reports, correspondence, and other business documents.
• Prepare meeting agendas, record meeting notes, and track follow-up items.
• Coordinate and oversee special projects as assigned.
• Enter, maintain, and analyze data using Microsoft Excel; update trackers and prepare simple reports.
• Maintain task lists, reminders, and accountability systems to keep the President organized and on schedule.
• Track operational perf...