Personal Assistant & Community Outreach Coordinator

Job Overview

We are seeking a dynamic and highly organized Personal Assistant & Community Outreach Coordinator to join our team. This multifaceted role combines executive administrative support with community engagement responsibilities, offering an exciting opportunity to make a meaningful impact both within the organization and in the broader community. The ideal candidate will excel at managing complex schedules, coordinating projects, and fostering positive relationships with community partners. This paid position is perfect for someone who thrives in a fast-paced environment, demonstrating exceptional organizational skills, proactive communication, and a passion for community involvement.

Responsibilities

• Provide comprehensive administrative support to executives, including calendar management, email correspondence, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Manage phone etiquette and multi-line phone systems to handle inquiries professionally and efficiently.
• Organize and coordinate community outreach events, including planning logistics, liaising with vendors, and ensuring smooth execution.
• Maintain accurate records through data entry, filing, bookkeeping with QuickBooks, and document proofreading to support organizational operations.
• Assist with office management duties such as front desk reception, filing systems, office supply inventory, and general clerical tasks.
• Support project coordination efforts by tracking deadlines, preparing reports, and facilitating communication among team members.
• Utilize office software including Microsoft Office Suite and DocuSign for document preparation, signing processes, and transcription tasks as needed.

Qualifications

• Proven experience as a personal assistant or executive administrative support role with strong organizational skills.
• Demonstrated experience in event planning and project coordination within an office or community settin...