Executive & Personal Assistant

Position Summary

As the Executive & Personal Assistant, you will provide high-level administrative, operational, and personal support while helping manage multiple businesses, nonprofit initiatives, community engagements, and executive responsibilities.

You will act as a strategic partner who ensures priorities are executed efficiently and deadlines are met with excellence.

Responsibilities

Executive Support

• Manage complex calendars, appointments, and scheduling
• Coordinate meetings, events, and travel arrangements
• Prepare agendas, reports, presentations, and correspondence
• Monitor emails and assist with communications management
• Track projects, deadlines, and action items

Administrative Operations

• Conduct research and gather information for business initiatives
• Maintain digital filing systems and records
• Assist with vendor communications and contract management
• Support business development and special projects
• Create systems and workflows to improve efficiency

Personal Assistance

• Coordinate personal appointments and logistics
• Manage errands and local tasks as needed
• Assist with event planning and personal scheduling
• Support household and lifestyle management activities
• Anticipate needs and proactively resolve issues

Qualifications

Required

• 3+ years of Executive Assistant, Personal Assistant, Operations, or Administrative experience
• Strong organizational and time management skills
• Exceptional written and verbal communication skills
• High level of discretion and confidentiality

Proficiency with

• Microsoft Office Suite
• Google Workspace
• Zoom
• Canva
• Calendar management systems

Preferred

• Experience supporting CEOs, founders, executives, or entrepreneurs
• Project management experience
• Event planning experience
• Social media or marketing support experience
• Familiarity with nonprofit organizations and/or behavioral health organizations

Ideal Candidate

You are

✔ Highly organized and detail-oriented...