Personal Assistant

Job Overview

We are seeking a dynamic and highly organized Personal Assistant to support business operations. This role offers an exciting opportunity to contribute to a fast-paced environment by managing schedules, coordinating projects, and handling confidential information with professionalism and precision. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to ensure seamless office functioning and effective communication across teams. Join us to be an essential part of a vibrant organization committed to excellence and innovation!

Duties

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements
• Provide administrative support by preparing reports, proofreading documents, transcribing meetings, and handling correspondence with professionalism
• Organize events, conferences, and internal meetings, ensuring all logistics are handled efficiently from venue selection to post-event follow-up
• Handle office management tasks such as filing, data entry, managing multi-line phone systems, and maintaining confidential records with discretion
• Facilitate internal communication by drafting emails, memos, and other written materials; utilize video conferencing software for remote meetings
• Oversee bookkeeping activities using QuickBooks or similar accounting tools; assist with invoicing, expense tracking, and basic bookkeeping responsibilities

Experience

• We are willing to train
• Strong background in office management, administrative support, and project coordination
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools such as video conferencing platforms and DocuSign
• Excellent typing skills with high accuracy; experience in proofreading and transcription is preferred
• Familiarity with QuickBook helpful but not necessary
• Exceptional organizational skills combined with the ability to handle confidential information discreetly
• Outstanding communication skills—phone etiquette, internal communication practices—and customer service orientation

We are looking for someone extremely detailed, a good listener, tech-savvy, and a great problem solver. If that's you, please reply with your resume and a brief intro explaining what makes you a good personal assistant.

Pay: $17.00 - $25.00 per hour

Work Location: In person