Part Time Operations & Administrative Coordinator

Job Summary

Help Build a Growing Local Business

Garran-Teed Property Services is a rapidly expanding property maintenance company serving Cape Cod. We are seeking a highly organized, dependable individual who excels at bringing structure and efficiency to a fast-paced business environment.

This is not a traditional receptionist role. You will serve as a vital member of our daily operations, ensuring our office runs smoothly, customers remain well-informed, schedules stay on track, and all administrative tasks move forward efficiently. As our company continues to grow, there is significant opportunity for this position to evolve and expand alongside us.

Responsibilities

* Prepare and issue customer invoices, quotes, and proposals.

* Proactively follow up on outstanding quotes.

* Manage professional communication via phone, email, and text.

* Coordinate the company calendar and schedule service jobs.

* Maintain organized digital customer files and job documentation.

* Assist with marketing initiatives, social media management, and client outreach.

* Act as a key point of contact between field crews and management.

* Manage customer records and workflows within Jobber software.

* Identify opportunities to improve office systems and business processes.

* Assist with purchasing, inventory tracking, and general office organization.

* Provide direct administrative support to the owner to ensure seamless job delivery from estimate to completion.

We’re Looking For Someone Who Is

* Extremely organized with an eye for detail.

* Professional, dependable, and punctual.

* A confident communicator who enjoys interacting with customers.

* Tech-savvy with a willingness to learn new software.

* Capable of prioritizing multiple tasks in a fast-paced environment.

* Self-motivated, proactive, and calm under pressure.

Experience Preferred

* Prior experience in office administration, scheduling, or dispatching.

* Profici...