Administrative Coordinator

Overview

We are looking for a highly organized, detail-oriented Administrative Coordinator to manage the weekly and monthly administrative operations for our restaurant group. This position works independently to ensure payroll, reporting, compliance, accounting support, and administrative functions are completed accurately and on time.

This is primarily a one to two days a week position with a somewhat flexible schedule. During payroll, month-end, or special projects, additional hours may occasionally be required.

About Us

We are a locally owned restaurant group (Mexicali Express, Inc, G-Man Sports Bar, & Dandys Deli) This role works closely with ownership and management.

Position Summary

The Administrative Coordinator serves a the administrative backbone of the business by maintaining employee records, processing payroll information, assisting with accounting, preparing operational reports, and ensuring all required licenses, permits, and regulatory requirements stay current.

The ideal candidate is comfortable working independently, enjoys spreadsheets and organization, has excellent attention to detail, and prioritize multiple deadlines.

Weekly Responsibilities

Payroll administration

• Review employee punches and timecards using the POS system.
• Verify employee hours, tips, and paid time off.
• Ensure all new hire paperwork has been completed before payroll.
• Communicate with managers regarding missing payroll information.
• Prepare payroll reports for processing.
• Maintain employee payroll files.

Accounts Payable

• Organize vendor invoices.
• Verify invoices have been paid correctly.
• Enter invoices into Excel accounting spreadsheets.
• Maintain vendor files.
• Verify credit card batch reports

Administrative Support

• Review and respond to adminstrative emails.
• Maintain digital and paper filing systems.
• Update employee files.
• Organize contracts and business documents.
• Order office supplies as needed.

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