Part Time Office Manager

Office Manager

Temple Shipley Art Advisory (TSAA)

Position

Part-Time Office Manager

Expected Capacity

20 hours per week

Work Location

Dallas, Texas — In-Person

Standard Schedule

Monday–Friday, 10:00 a.m.–2:00 p.m. CT

Direct Supervisor

Director of Operations

Proposed Start Date

: Immediately

Position Overview

The Office Manager is responsible for maintaining the administrative, financial, and operational infrastructure of Temple Shipley Art Advisory (TSAA).

No background in the art industry is required to be successful in this role.

This position supports the efficient daily operation of the office and provides administrative support to the Principal, Director of Operations, Project Manager, Associate, and Production Coordinator.

The role requires strong organizational skills, attention to detail, discretion, resourcefulness, and the ability to independently manage recurring responsibilities.

The Office Manager reports directly to the Director of Operations, who is responsible for overseeing the employee's workload, providing guidance and adjustments to priorities as needed, and offering ongoing direction and feedback.

Core Responsibilities

1. Office Operations and Maintenance

• Oversee daily office operations, cleanliness, organization, supplies, and refreshments.
• Coordinate office vendors, utilities, maintenance, repairs, parking, security, and lease administration.
• Manage incoming and outgoing mail, packages, couriers, deliveries, and returns, including tracking and notifying relevant parties.
• Run local business errands as needed, including pickups, drop-offs, returns, purchases, and other office-related tasks.
• Coordinate routine business travel, reservations, scheduling, calendar management, and meeting logistics.
• Maintain the art-handling closet, project supplies, shared administrative files, and vendor contact directory.
• Prepare and print documentation and materials for projects, presentations, and meetings.
• Support firm-wide administrative initiatives and special projects.
• Maintain recurring office checklists, including kitchen upkeep, trash, recycling, dishwasher, and plant care.

2. Technology and Office Systems

• Administer company technology accounts, software subscriptions, and shared systems, including Slack, Dropbox, Google, master spreadsheets, and phone services.
• Maintain company computers, tablets, phones, printers, and related equipment.
• Troubleshoot routine technology issues and coordinate external technical support as needed.
• Manage account access, subscriptions, renewals, and technology-related records.
• Set up and coordinate company Zoom calls and virtual meetings.

3. Financial Administration

• Process and organize expenses, receipts, reimbursements, and financial records.
• Administer vendor payments and support payroll processing, subject to management approval.
• Monitor employee and contractor time entries for accuracy and timely submission.
• Maintain financial documentation and track recurring accounting deadlines.

Financial Authority

Approval of expenditures, vendor payments, financial commitments, and broader financial decisions remains with TSAA management.

4. Employee and Contractor Administration

• Support employee and contractor onboarding, offboarding, and administrative recordkeeping.
• Coordinate technology access, equipment, accounts, and office orientation.
• Support hiring administration, interview scheduling, and employee documentation.
• Maintain recurring administrative checklists.
• Provide a concise weekly written update to management covering financial matters, deliveries, office operations, employee administration, outstanding tasks, and items requiring approval.

Working Expectations

The Office Manager is expected to work independently, exercise sound judgment, and take ownership of recurring administrative and operational responsibilities. This includes proactively identifying needs, anticipating deadlines, following up on outstanding matters, and communicating issues requiring management attention.

The employee is expected to maintain organized records and systems, respond promptly to communications during scheduled working hours, and provide a concise weekly update on completed work, outstanding items, and upcoming priorities.

Requests from multiple team members should be coordinated according to established priorities. Conflicting or competing requests should be escalated to the Director of Operations, who will determine priorities and provide direction.

The position includes routine local errands and physical office responsibilities. Business-related mileage, parking, and other authorized expenses will be reimbursed in accordance with company policy.

The employee is expected to exercise discretion and maintain confidentiality regarding client, employee, financial, and company information.

Work Schedule and Hours

The standard work schedule shall be Monday through Friday, 10:00 a.m. to 2:00 p.m. Central Time, totaling twenty (20) hours per week.

The employee may occasionally be asked, with advance notice, to adjust working hours between 8:00 a.m. and 6:00 p.m. Central Time to accommodate business needs.

Any hours beyond the standard 20-hour workweek must be approved in advance by management.

TSAA will provide a company-issued computer and cell phone for use in performing the employee's responsibilities. All company-issued equipment remains the property of TSAA and must be returned upon separation from employment.

There is no expectation that the employee will be available, monitor communications, or respond to requests outside scheduled working hours unless an alternative schedule has been agreed upon in advance.

This position is primarily based in the TSAA Dallas office and is not structured as a hybrid role. Occasional remote work or work from another location may be required by business needs.

Paid Time Off (PTO)

The employee will be eligible for two weeks of paid time off annually, equivalent to 40 hours based on the standard 20-hour workweek.

PTO dates are subject to advance approval by the company.

Application Instructions

Interested candidates should email their resume to admin@templeshipley.com.

We will begin contacting selected candidates the week of October 19, 2026, to schedule initial phone interviews, followed by in-person interviews for candidates advancing in the process.

Only candidates selected for an interview will be contacted.

Pay: From $25.00 per hour

Expected hours: 20.0 per week

Benefits

• Paid time off
• Parental leave

Work Location: In person