Operations Assistant

Operations Assistant

Operations Assistant

Position Name

At a Glance

Company

Position Location

*

Remote Type

Onsite

Job Description

Summary/Objective

The Operations Assistant supports the Chief Operating Officer (COO), Vice President of Operations and Division Managers by maintaining an accurate, current view of project staffing across Evans. This position is responsible for managing the company's project staffing tracker and coordinating regularly with Division Managers, Field Operations Managers, General Superintendents and Project Executives to confirm team assignments, including when employees are scheduled to start on a project and when they are expected to transition off. The Operations Assistant helps Operations leadership anticipate upcoming work, identify staffing needs early and make informed decisions about project assignments. This position also provides administrative support to the Operations leadership team and is based at the Corporate Headquarters in Alpharetta, GA.

Key Responsibilities

• Maintain the company-wide project staffing tracker, including each employee's project assignment, role, project start date and anticipated release date.
• Coordinate regularly with Division Managers (DMs), Field Operations Managers, General Superintendents and Project Executives to confirm current project assignments and upcoming staffing changes.
• Monitor when employees are scheduled to start on or transition off projects, and update the tracker promptly to ensure information remains current and accurate.
• Identify staffing gaps, assignment overlaps and employees with upcoming availability, and communicate them to the COO and VP of Operations.
• Track upcoming project starts, completions and staffing needs to support leadership's forward planning.
• Prepare staffing reports, summaries and updates for the COO and VP of Operations in advance of leadership and staffing meetings.
• Partner with Human Resources and Recruiting on open positions, new hires, start dates and transfers to ensure staffing information is consistent across departments.
• Schedule meetings, prepare agendas, take notes and follow up on action items for the COO and VP of Operations.
• Provide general administrative support to the Operations leadership team, including correspondence, document management and special projects.
• Maintain the confidentiality of employee, project and company information.
• Other duties as assigned.

Work Environment

• Work primarily in an office environment with moderate noise levels
• Work close to other people, such as when sharing office space
• Occasionally visit active jobsites, where protective equipment such as hard hats, safety glasses and vests is required

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*Evans General Contractors, LLC is an Equal Employment Opportunity Employer, including disability and protected veteran status.*

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*Recruitment Firms/ Staffing Agencies: Evans General Contractors, LLC (Evans) does not accept unsolicited resumes from Recruitment Firms/Staffing Agencies. All unsolicited resumes submitted to any Evans employee, including Hiring Managers, will be treated as the property of Evans and no referral fee will be paid unless there is a previously executed agreement between the Recruitment Firm/Staffing Agency and Evans. Recruitment Firms/Staffing Agencies interested in submitting a candidate for review should contact Evans’ Human Resources Department.*

Requirements

• Associate's or Bachelor's Degree preferred
• 2+ years of experience in an administrative, operations coordinator or executive assistant role
• Strong working knowledge of Microsoft Excel and Microsoft 365 (Outlook, Teams, SharePoint)
• Highly organized and detail-oriented, with strong follow-up and follow-through
• Excellent written and verbal communication skills and comfort working with senior leaders and field leadership
• Ability to manage multiple priorities, meet deadlines and keep information current with limited supervision
• Ability to handle confidential information with discretion and professionalism
• Occasional travel to jobsites and regional offices as needed

Benefits

• 401k Profit Sharing
• Health Insurance
• Paid Time Off (PTO)
• Dental Insurance
• Vision Insurance

Join the Evans team now!