Operations Assistant & Project Coordinator

Job Summary

As Operations Assistant & Project Coordinator at STUHF Studio, you’ll be the operational backbone of our business. You’ll coordinate furniture procurement, vendor communications, client invoicing, scheduling, and day-to-day operations while supporting our Founder and design team. Your work keeps projects moving, clients informed, and our studio operating efficiently. Success in this role requires someone who is highly organized, learns quickly, manages multiple responsibilities with ease, prioritizes effectively, and consistently produces accurate work in a fast-paced environment.

Qualifications

• 2+ years in an Executive Assistant, Office Manager, Operations Coordinator, or similar role
• Highly organized with exceptional attention to detail
• Able to prioritize multiple competing deadlines with accuracy
• Strong written and verbal communication skills
• Comfortable communicating professionally with clients, vendors, and consultants
• Proficient in Microsoft Office, QuickBooks Online, and Bluebeam
• Self-motivated with a proactive, solutions-oriented mindset
• Experience in interior design, architecture, construction, furniture or related industry is preferred

Responsibilies

• Assist the Founder with email management
• Assist the Founder with interviews and onboarding for new hires
• Order material samples for projects
• Prepare budgetary and final quotes for furniture
• Formalize and send client sales invoices for deposits
• Organize the project close-out process, including follow-up emails and review requests
• Organize vendor contact lists for resource library
• Schedule vendor meetings and set up new accounts for furniture purchasing
• Send purchase orders to vendors and begin tracking the overall procurement process to ensure delivery schedules remain on track
• Track product deliveries to ensure anticipated timelines are being met and flag delays or changes
• Coordinate ship dates with vendors and schedule installations w...