Office Manager

Job Overview

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of plumbing company. This vital role ensures smooth administrative workflows, maintains a front desk presence, and supports team productivity through effective management of office systems and processes. The ideal candidate will bring enthusiasm, strong organizational skills, and technical proficiency to foster an efficient and positive workplace atmosphere. Strong phone answering skills, scheduling, billing, and a sharp general business mind is needed. This paid position offers an exciting opportunity to be at the heart of our organization’s success.

Responsibilities

• Oversee daily office operations, including managing supplies, equipment, and facility maintenance to ensure a well-functioning workspace.
• Serve as the primary point of contact at the front desk, greeting visitors and handling multi-line phone systems with professionalism and courtesy.
• Manage calendar scheduling, appointment setting, and coordinate meetings for staff and executives using productivity software such as Microsoft Office and Google Workspace.
• Handle data entry tasks with accuracy, including filing, record keeping, and maintaining confidential information securely.
• Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and manage invoices.
• Provide exceptional customer service by addressing inquiries via phone or email promptly and efficiently, ensuring positive interactions with clients and visitors.
• Assist with clerical duties such as proofreading documents, managing correspondence, and supporting administrative projects to enhance overall office productivity.

Requirements

• Proven experience in office management or administrative roles with a strong background in clerical work and customer support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with productivity so...