Office & Administrative Coordinator

OMEGA SYSTEMS JOB DESCRIPTION

Position: Office & Administrative Coordinator (Part-Time, On-Site)

Location: On-site at our Wyomissing, PA headquarters. This role is not eligible for remote work.

Schedule: Approximately 12+ hours/week, Monday–Thursday. Tuesday morning availability is required (vending delivery arrives between 7:30–8:00 AM).

About the Role

Omega Systems is looking for an HQ Office & Administrative Coordinator to serve as the operational backbone of our Reading, PA headquarters. This part-time, in-office role keeps day-to-day administrative functions, facilities coordination, mail processing, vendor access, and compliance-related tasks running smoothly. It's a great fit for someone reliable, detail-oriented, and comfortable juggling varied responsibilities with minimal supervision.

What You'll Do

*Mail & Document Processing*

• Receive, sort, scan, and route incoming mail daily, including time-sensitive legal documents, checks, and tax compliance items
• Upload and distribute scanned documents promptly
• Handle outgoing mail and package pickups/drop-offs

*Facilities & Vendor Coordination*

• Serve as the on-site point of contact for property management, maintenance vendors, exterminators, cleaning staff, and service technicians
• Manage vendor building access and sign-in/sign-out procedures

*Office Operations*

• Keep kitchen supplies stocked and common areas tidy
• Run the dishwasher weekly and coordinate vending machine service and Tuesday deliveries
• Order and manage office and cleaning supplies, including vendor relationships

*Records & Storage Management*

• Maintain the HQ storage room, including file organization and shredding schedules
• Retrieve and send historical documents on request

*Badge & Access Administration*

• Coordinate employee and visitor badge access, including photos and issuance
• Maintain accurate access records alongside HR and IT

*Compliance Packet Coordination*

* Re...