Junior Events Administrative Assistant

**PLEASE NOTE: Applicants must live in a commutable distance to Glencoe IL. This means your commute can be no longer than 30 to 35 minutes or 15 to 25 miles. Candidates outside of this distance will not be considered**

We are a boutique production, events/entertainment company located in the North Shore of Chicago. Since 1976, our team has been working with corporations and associations of all sizes to meet their event, meeting or trade-show goals.

Position

We are currently seeking an enthusiastic, results-oriented Administrative Assistant with excellent organizational, computer, and administrative skills. Candidate must be comfortable working independently in a quiet office as well as at home. Position requires flexability regarding hours - up to 15 hours a week with afternoon availability (approx 2-5PM) a must with a combination of work from home and in office hours. . This is the perfect opportunity for a creative person interested in the industry who is excited to share their ideas and passion. The role also comes with a chance to represent the company at networking and industry events.

Duties include but not limited to

• Organizing and drafting responses (via dictation) to executive emails
• Provide day to day administrative support to president
• Manage calendars, coordinate meetings, and handle correspondence for internal and client facing projects
• Prepare proposals, contracts, invoices, and event documentation
• Maintain event databases, client files, and vendor records
• Assist with event logistics such as vendor research, vendor coordination, and materials preparation
• Various personal assistant duties as needed (i.e. returning packages, occasional errands, personal scheduling)

This position reports directly to the company's president. They will assist the president on the day to day needs – ranging from any of the above items to more. Must be extremely organized and able to juggle multiple tasks with shifting priorities while working flexible hours throughout the work day. This is a unique position that requires an equally unique individual who can be flexible regarding hours and thrives in a space with little structure.

Skills/Experience Needed

• At least 1 year of administrative experience is a must
• Strong command of Microsoft Office (Outlook, Work, Excel, Power Point)
• Positive attitude, professionalism under pressure, and a passion for creating memorable experiences
• Events/hospitality/marketing experience is a must

JOB IS HYBRID: FIRST 6 WEEKS ARE ALL IN OFFICE FOLLOWED BY A HYBRID SCHEDULE

*The offer of employment is contingent upon the successful completion of a background check at company's expense*

Pay: $20.00 - $26.00 per hour

Benefits

* Flexible schedule

Work Location: Hybrid remote in Glencoe, IL 60022