Executive Administrative Assistant (Real Estate experience required)

About us

We are professional, agile and our goal is to maintain our reputation as the top producing real estate team in the area while increasing the number of families and individuals we help and improving the level of service they receive through proven systems, consistency and efficient business practices.

Our work environment includes

• Modern office setting
• Some local travel, as needed

Responsibilities

-Provide high-level administrative support to team lead and support staff.

-Manage calendars, schedule appointments, and coordinate meetings.

-Prepare and proofread documents, reports, and presentations.

-Utilize DocuSign or similar software to assist with document signing and management.

- Outgoing Calls and emails incoming leads to uncover their real estate needs and schedule consultations.

-Maintain and organize files, both physical and digital.

-Assist with travel arrangements and expense reporting.

- Taking charge of the daily business operations and needs.

- Manage client database: adding and sorting new and old contacts and creating / sending regular correspondence or marketing newsletters for client retention purposes.

- Create and publish marketing ads for brand recognition and lead generation on online platforms, including but not limited to Google Ads, Instagram and Facebook.

- Design and order marketing mailers

- Manage the business's social media accounts

- Assist with organizing and tracking investment expenses, profits and operation costs.

- Create a professional and regular dialogue with past and present clients

- Order property inspections for properties in escrow.

- Answer phone calls, take messages, and direct inquiries to the appropriate person or department.

Skills

- Proficient in using Google Suite (Docs, Sheets, Slides) for document creation and collaboration.

- Strong attention to detail and excellent proofreading skills.

- Familiarity with office equipment such as printers, scanners, and copiers.

- Ability to handle confidential information with discretion.

- Excellent organizational and time management skills.

- Strong written and verbal communication skills.

- Proficient in using Google Calendar or similar tools for scheduling and coordination.

- Advanced knowledge in social media, marketing and ads and driving traffic to the company pages.

- Easily adaptable to change; the real estate market and social trends change regularly as might the business and job duties.

*Real Estate license is preferred but not required for hire. Experience required

License can be acquired after hire.

This position requires a professional and reliable individual who can effectively support the team in a fast-paced office environment. The successful candidate will have strong administrative skills, exceptional attention to detail, and the ability to prioritize tasks. If you are a proactive problem-solver with excellent communication skills, we would love to hear from you.

Please note that this is a part-time position and with opportunity for full-time and/or bonuses. We offer competitive compensation and opportunities for growth. To apply for this position, please submit your resume along with a cover letter highlighting your relevant experience.

Job Types: Full-time, Part-time

Pay: From $21.50 per hour

Benefits

• Flexible schedule
• Professional development assistance

Experience

• Microsoft Excel: 3 years (Required)
• Sales: 1 year (Required)
• Marketing (Ads, Lead Gen, Canva, Social Media Management): 1 year (Required)

License/Certification

• Driver's License (Required)
• Real Estate License (Preferred)

Ability to Relocate

* Yuba City, CA 95991: Relocate before starting work (Required)

Willingness to travel

* 25% (Required)

Work Location: Hybrid remote in Yuba City, CA 95991