Executive Assistant

*This role offers a hybrid work arrangement, with a combination of in-office and remote work.* ---------------------------------------------------------------------------------------------------

SUMMARY

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Under the leadership of the manager of operations and administration, the *executive assistant* provides high-level administrative support to executives, optimizing their time, enhancing productivity and ensuring operational efficiency across the firm. This position handles a variety of office and administrative tasks focusing on organization, workflow management and firmwide coordination to support principals and enhance firm operations.

The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

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To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily.

• Provide high-level administrative support and assistance to principals and other stakeholders, managing tasks with increasing independence and ownership
• Build a strong partnership with principals by aligning daily operations with their priorities
• Identify and improve processes, managing projects, information and resources with minimal oversight
• Lead calendar management for principals, prioritizing time-sensitive tasks and overseeing meeting logistics and follow-up actions
• Research and prepare client-facing materials, reports and logistics
• Cultivate relationships across departments, ensuring smooth communication and a positive organizational culture
• Use discretion, judgment and knowledge to facilitate principals’ activities and maintain confidentiality; apply administrative best practices with thoroughness and emotional intelligence
• Deliver principal-ready materials wit...