Senior Executive Assistant to the Managing Partner

Overview

We are seeking a highly organized and proactive Senior Executive Assistant to support the Managing Partner in a dynamic, fast-paced environment. This vital role offers an exciting opportunity to be the right hand to an executive leader, ensuring seamless daily operations, strategic project coordination, and effective communication across the organization. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and the ability to manage multiple priorities with energy and professionalism. Join us to contribute to our mission of delivering excellence through efficient executive support and outstanding office management.

Duties

• Provide comprehensive administrative support to the Managing Partner, including calendar management, meeting scheduling, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Coordinate complex projects and events, including planning logistics, preparing materials, and ensuring deadlines are met through effective project coordination.
• Facilitate communication with internal teams and external clients via multi-line phone systems, video conferencing software, and professional phone etiquette.
• Prepare accurate correspondence, proofread documents, transcribe notes, and handle confidential information with discretion.
• Assist with personal tasks for the Managing Partner as needed, acting as a reliable personal assistant to optimize their time.
• Supporting the overall operation of the Personal Injury Law Firm.

Qualifications

• Proven experience as an executive assistant or personal assistant supporting C-suite executives in a fast-paced office environment.
• Strong organizational skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
• Proficiency in productivity software such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and familiarity with video conferencing too...