Executive Assistant to the Vanderbilt Enterprises, CEO

Position Summary

The Executive Assistant to the Vanderbilt Enterprises, CEO is a key member within the Vanderbilt Enterprises team, directly reporting to Vanderbilt Enterprises, CEO. The role encompasses various responsibilities including calendar management, email correspondence, meetings coordination, creation of briefings and presentation materials, and travel booking. The Executive Assistant to the Vanderbilt Enterprises, CEO also undertakes a range of general administrative tasks that contribute to the efficient operation of Vanderbilt Enterprises. This team member will handle confidential materials with discretion and communicate with various levels of university staff, playing a critical role in supporting the administrative functions and strategic initiatives of the university. This is a full-time, on-campus, benefits-eligible position that requires a dedicated individual who thrives in a collaborative and dynamic work environment.

About the Work Unit

Vanderbilt Enterprises is a strategic initiative launched to unlock the full potential of Vanderbilt University’s assets—facilities, services, and partnerships—to generate sustainable revenue and support long-term institutional priorities. Led by CEO Markus Schreyer, the venture draws inspiration from global best practices in hospitality, sports, and entertainment, reimagined for the collegiate landscape.

Key Functions and Expected Performance

• Manage schedule for Vanderbilt Enterprises, CEO and coordinates resources.
• Welcome guests.
• Address confidential information appropriately and interface professionally with senior executives and external parties.
• Assist with process improvements within the office to improve effectiveness and resource management.
• Engage with different departments to track projects and ensure well-organized outcomes.
• Understand and utilize office technologies effectively. Stay up-to-date on new technologies including AI tools.
• Ma...