Executive Assistant

Job Overview

We are seeking a dynamic and highly organized Fractional Executive Assistant to provide exceptional administrative support to senior leadership and executive teams. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating proactive problem-solving, excellent communication skills, and a passion for organizational excellence. This position offers flexibility and the opportunity to contribute meaningfully to high-level strategic initiatives while maintaining efficiency across multiple responsibilities.

Responsibilities

• Manage and coordinate executive calendars, scheduling meetings, appointments, and business travel arrangements with precision using tools like Microsoft Outlook Calendar and DocuSign.
• Provide comprehensive administrative support including email management, document proofreading, transcription, data entry, and filing to ensure seamless workflow.
• Organize and plan events, meetings, and conferences, including logistics, catering, venue arrangements, and technology setup using video conferencing software.
• Assist with bookkeeping tasks such as invoicing, expense tracking, QuickBooks data entry, and basic office management duties to maintain financial accuracy.
• Facilitate internal communication by preparing reports, memos, presentations, and collaborating effectively with C-suite executives and team members.
• Handle confidential information with integrity while maintaining professional phone etiquette and customer service standards.
• Support project coordination efforts by tracking deadlines, following up on action items, and ensuring timely completion of initiatives.

Experience

• Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced environment.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple projects simultaneously.
• Proficiency in productivity software including Microsoft Office Suite (Word, Excel, PowerPoint), Outlook Calendar, and video conferencing platforms.
• Experience with Canva a plus
• Excellent written and verbal communication skills coupled with meticulous proofreading abilities.
• Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times.
• Previous experience organizing events or managing business travel arrangements is highly desirable.

This role is paid and offers an exciting opportunity for a proactive professional eager to support high-level executives while honing their administrative expertise in a flexible work environment. If you are passionate about organization, thrive on multitasking, and excel at fostering collaboration across teams—this is the perfect position for you!

Pay: $17.50 - $20.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits

* Flexible schedule

Work Location: Hybrid remote in Monroe, LA 71201