Accounting-Bookkeeping/Executive Assistant

S20 Construction Management

is a growing commercial general contractor seeking motivated, organized, and detail-oriented professionals to join our team.

We are currently hiring one position within our organization:

* Accounting-Bookkeeping/Executive Assistant

This position optimizes operational efficiency by directly supporting company executives, maintaining accounting records, and managing cross-functional tasks to keep leadership and daily business operations organized.

We are looking for an individual who is highly organized, proactive, dependable, adaptable, professional, and willing to take ownership of their responsibilities while supporting Operations.

Because S20 is a growing company, this is a hands on position where no two days will necessarily look the same. The right candidate will be comfortable working in a fast-paced environment, learning new systems and processes, and helping the company develop as it grows.

About the Opportunity

Accounting-Bookkeeping/Executive Assistant

This position is primarily responsible for supporting S20's office operations, bookkeeping, accounting, general administrative functions and supporting the CFO as well as the Director of Operations.

Responsibilities may include

• Answering and directing incoming phone calls and emails.
• Serving as a professional first point of contact for clients, vendors, subcontractors, and visitors.
• Managing calendars, appointments, meetings, and general office scheduling.
• Preparing, formatting, proofreading, and distributing correspondence, proposals, invoices, reports, and other documents.
• Maintaining organized electronic and physical filing systems.
• Performing general office administration including scanning, copying, filing, uploading, and document management.
• Maintaining company records and databases.
• Processing accounts payable and accounts receivable.
• Preparing and processing customer invoices.
• Tracking incoming payments and outstanding receivables.
• Processing vendor invoices and assisting with payments.
• Maintaining accurate vendor and customer records.
• Assisting with bank and credit card reconciliations.
• Maintaining organized financial documentation.
• Assisting with monthly financial reporting.
• Coordinating with the company's CPA or outside accounting professionals.
• Assisting with AIA billing and construction invoicing as needed.
• Maintaining W-9s, certificates of insurance, licenses, and other company documentation (compliance).
• Assisting leadership with special projects and general business administration across other operating units .
• Assist with developing and improve accounting processes as the company grows.

This position reports to

CFO and Director of Operations

What We Are Looking For

We are looking for candidates who share the following qualities

• Integrity - betrusted to complete tasks and offer support while others are out of the office or traveling.
• Organized and able to manage multiple priorities.
• Proactive and willing to take initiative.
• Detail-oriented and committed to accuracy.
• Dependable and accountable for assigned responsibilities.
• Professional in communication and demeanor.
• Adaptable and comfortable working in a growing company.
• Resourceful and capable of finding solutions.
• Self-motivated and able to work independently.
• Team-oriented and comfortable working with people at all levels.
• Strong communicator with excellent written and verbal communication skills.
• Technology comfortable and able to learn new software and systems.
• Willing to learn, grow, and take on additional responsibilities as the company develops.

Qualifications Required

• Minimum 2 years of professional experience in administration, bookkeeping, accounting, construction, project coordination, or a related field.
• Strong computer skills.
• Proficiency with Microsoft Office, Outlook, Word, and Excel, Google sheets/Drive.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail.
• Ability to prioritize and manage multiple tasks.
• Ability to work independently with minimal supervision.
• Strong follow-through and accountability.
• Professional phone and email etiquette.
• Ability to maintain confidential information.
• Ability to learn new software, systems, and processes quickly.
• Reliable, punctual, and dependable.

Prior experience in construction industry processes, specialized billing, and accurate accounting record-keeping is highly preferred.

Why S20?

S20 Construction Management is a growing commercial general contractor working across a variety of project types, including retail, restaurants, fuel stations, and more.

Our size allows team members to have a meaningful impact on the company and its growth. We value people who take ownership, communicate well, solve problems, and are willing to contribute beyond a narrowly defined job description.

If you are looking for an opportunity to join a growing construction company where your work matters and your responsibilities can grow with the company, we would like to hear from you.

You may submit your resume direct to: m.green@s20cm.com.

Please add your compensation requirements

Job Type

Full-time

Schedule

Monday–Friday

Benefits

• Flexible schedule
• Paid time off
• Additional benefits as the company grows

Education

Associate degree preferred

Experience

2+ years of relevant professional experience preferred

Work Location

In office / some remote with approval

Job Types: Full-time, Part-time

Pay: $17.00 - $30.00 per hour

Benefits

• Flexible schedule
• Paid time off

Education

* Associate (Preferred)

Experience

* Customer service: 2 years (Preferred)

Work Location: In person