Executive Assistant II

TITLE: Executive Assistant II

REPORTS TO: Chief Executive Officer

DEPARTMENT Executive Management

STATUS: Regular, Full-Time

FLSA STATUS: Exempt

WAGE RANGE: $95,347 - $103,760 annually

GRANT FUNDED: No

UNION POSITION: No

LOCATION: 201 Eddy Street, San Francisco CA 94102

SCHEDULE: 4 Days onsite; 1 day remote

SUMMARY

You will work in close collaboration with the Chief Executive Officer (CEO) providing administrative and operational support. This role requires a high degree of organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The individual in this position serves as a crucial support system for the CEO, playing a role in day-to-day operations, communication, and strategic initiatives. Additionally, the proactive nature of the support, such as anticipating needs and cultivating relationships, highlights the importance of being proactive and forward-thinking in this role.

ESSENTIAL DUTIES

• Manage the CEO’s email and calendar. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the CEO leadership role.
• Assist in special projects, design and produce complex documents, reports, and presentations.
• Collect and prepare information for meetings, compose correspondence, maintain contact lists, make travel arrangements, and handle expense and mileage reports.
• Act as liaison and provide support to the CEO. Arrange and handle logistics for meetings and events, including scheduling, drafting agendas, preparing presentation materials, and recording meeting minutes.
• Act as liaison and provide support to the Board of Directors. Arrange and handle logistics for Board meetings and events; schedule meetings; draft agendas, develop, compile, and distribute presentation materials; and record meetings minutes on behalf of Board Secretary. A...