Executive Assistant

Position Overview

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Bicara Therapeutics is seeking an Executive Assistant who will provide strategic and comprehensive support to our Chief Commercial Officer and Chief People Officer. Reporting to the Chief Commercial Officer, the ideal candidate will have proven experience in a fast-paced growth environment and be adept at managing a wide range of administrative and executive support tasks. They will build relationships with key stakeholders, exercise unparalleled judgment and excel at cross-functional collaboration in addition to working independently. They should be a solutions-oriented team player who is well-organized, detail-oriented, proactive and enjoys the challenges associated with supporting teams in a fast-paced environment. The ideal candidate is self-directed, an excellent communicator and can successfully balance multiple priorities with some level of ambiguity.

*This role is based in our Boston office and follows a hybrid schedule, with three in-office days each week.*

Responsibilities

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• Manage the Chief Commercial Officer’s and Chief People Officer’s respective calendars, meetings and schedules, proactively resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management.
• Partner closely with the Commercial Leadership Team to stay connected to key priorities, track decisions and action items, coordinate follow-through across stakeholders, and help drive execution of critical initiatives.
• Research, coordinate and secure domestic and international travel arrangements while managing receipts for reimbursement.
• Serve as a member of the Administrative team, actively participating in and contributing to team meetings by suggesting agenda topics, leading or engaging in discussion topics, and collaborating with peers for coverage.
• Demonstrate sound decision-making to efficiently manage calendar activities in a manner that maximizes executives’ ti...