Executive Assistant

Executive Assistant

| Birmingham, AL

General Summary

The Executive Assistant provides high-level administrative, operational, and organizational support to the CEO and other members of executive leadership in a fast-paced, primarily remote environment. This role serves as a trusted partner and extension of the executive, ensuring information flows smoothly, priorities are managed effectively, and work is executed with accuracy, professionalism, and discretion. The ideal candidate brings a service-oriented mindset — someone who is warm, approachable, and patient in every interaction, while maintaining the professionalism and discretion expected at the executive level. They are proactive by nature, resourceful under pressure, and take pride in making those around them feel supported and well-served.

Essential Duties and Responsibilities

• Provide high-level administrative, operational, and organizational support to the CEO and executive leadership, acting as a trusted partner and extension of the executive.
• Maintain strict confidentiality of all company, personnel, financial, strategic, and sensitive business matters; exercise sound judgment, discretion, and tact within scope of authority.
• Serve as liaison with internal departments, senior leaders, board-level stakeholders, and external partners; represent the executive professionally and consistently across all interactions.
• Interpret and understand requests, analyze information, and independently determine appropriate responses, priorities, or routing to ensure timely and effective resolution.
• Compose, edit, and prepare general and advanced communications; summarize complex or lengthy materials and highlight critical information, risks, and decision points for the executive.
• Ensure timely flow of information to and from the executive by organizing materials, tracking follow-ups, maintaining communication cadences, and managing asynchronous updates across a distributed leadership te...