Executive Assistant

The Massachusetts State College Association (MSCA) is a union representing faculty and librarians at the nine Massachusetts state universities. We are a 501(c)(5) labor organization, with approximately 2,400 members.

The Executive Assistant for the Massachusetts State College Association (MSCA) provides administrative and clerical support for the MSCA Leadership which includes the President, Vice President, and Secretary. The Executive Assistant reports directly to the MSCA President. Specific tasks will vary depending on the ongoing programming and time of the year. The Executive Assistant should possess excellent communication and organizational skills, including creating documents and spreadsheets; maintaining email, text, phone, and in-person communication; organizing events; and managing schedules.

Responsibilities

• Provide administrative support to the MSCA President and other statewide elected officials;
• Manage personal calendar of the MSCA President;
• Manage and update the general calendar for the MSCA;
• Manage Google Drive and Zoom accounts and assist Board members regarding access to accounts;
• Provide email support for president;
• Communicate with membership about meetings and events including sending calendar invitations;
• Assist with finding meeting times for committee and other events;
• Maintain the MSCA Database of Participation
• Manage registration and logistics for events;
• Distribute event information including event registration, parking information and meeting materials;
• Assist with managing monthly board meetings and other meetings as needed.

Minimum Qualifications

• High School diploma or equivalent and either;
• Two years of full-time, or equivalent part-time, experience in office management or office administration, or
• One year full-time, or equivalent part-time, experience in office management or office administration and previous experience in unions or higher education.

Preferred Qualifications

* An associate...