Administrative Assistant

Part-Time Administrative Assistant (Remote)

Location

Remote (San Francisco Bay Area-based company)

Schedule

Monday–Friday, 9:00 AM – 12:00 PM (15 hours per week)

About Us

We are a small but growing marketing agency serving businesses throughout the San Francisco Bay Area. We provide digital marketing, website design, social media management, advertising, and creative services to a diverse client base. We're seeking a reliable, organized, and personable Administrative Assistant to support our daily operations and help us continue to grow.

Position Overview

The Administrative Assistant plays a key role in keeping our business organized, responsive, and efficient. This position requires strong communication skills, attention to detail, and the ability to manage multiple tasks while maintaining a professional and friendly demeanor.

This is a fully remote, part-time position working Monday through Friday from 9:00 AM to 12:00 PM.

Responsibilities

• Answer incoming company phone calls in a professional and friendly manner
• Monitor and respond to inquiries received through the company email inbox
• Create and manage tasks and projects within Monday.com
• Draft client quotes and proposals
• Prepare client contracts and related documentation
• Place online orders and manage purchasing requests as needed
• Track employee and contractor hours
• Generate and send client invoices through QuickBooks Online
• Maintain spreadsheets and reports using Microsoft Excel and Google Sheets
• Organize digital files, records, and administrative documents
• Assist with various administrative and operational projects as assigned
• Support company leadership with day-to-day administrative needs

QualificationsRequired

• Previous administrative assistant, office coordinator, executive assistant, or similar experience
• Experience using Monday.com (required)
• Experience with Microsoft Excel and/or Google Sheets (required)
• Experience with QuickBook...