Executive Assistant, Client Solutions Group

### Basic information

Job Name: Executive Assistant, Client Solutions Group Location: New York/OVA Line of Business: Client Solutions Group Job Function: Investor Relations Date: Monday, March 30, 2026 ### Position Summary

Position Summary

The principal responsibility of this position is to provide executive administrative support to members of the Client Solutions Group including two Managing Directors, one Senior Advisor, two Principals, and one Vice President with the potential for expanded coverage as needed.

### Responsibilities

Primary Responsibilities

• Proactively maintain calendar, and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings and events, including tracking attendance, registering and greeting guests, ordering, setting up and taking down catering in meeting rooms.
• Coordinate complex and ever-changing domestic and international travel arrangements, which include flights (commercial and private), hotel reservations, car service, internal and client meetings, and events, etc. This also includes checking managers into flights, tracking flights (and weather), and troubleshooting travel problems, if they arise, including after hours or on weekends, as needed.
• Booking conference rooms, booking lunch/dinner reservations, planning team events and assisting with team conferences.
• Supporting the planning and execution for investor facing and non-investor facing events, meetings, trainings and conferences.
• Manage the invitation process for investor meetings, including creating invite lists, tracking RSVPs, and ensuring appropriate follow-up.
• Coordinate meeting logistics, including venue setup, virtual meeting platforms, and necessary documentation.
• Track and provide coverage for all relevant global conferences, ensuring appropriate participation from the Executive Office and investor relations team.
• Assist in managing executive attendance at key events and prepari...