Executive Assistant to the CEO/COO

Description

The Executive Assistant (EA) to the CEO/COO is a trusted role responsible for providing comprehensive administrative support to the CEO/COO. The EA facilitates calendar management, communication, coordinating, and ensuring the efficient operation of the Executive Office. The ideal candidate is proactive, highly organized, detail-oriented, and able to manage sensitive information with the utmost discretion and professionalism in a fast-paced environment.

ESSENTIAL JOB FUNCTIONS

The following duties are mandatory requirements of the job

Executive

& Administrative Support

• Provide high-level administrative and operational support to the CEO/COO, ensuring seamless day-to-day operations
• Manage complex and dynamic calendars, including scheduling, prioritizing, and coordinating meetings across internal and external stakeholders
• Serve as a gatekeeper for the CEO/COO office by managing email, correspondence, and communications with discretion and sound judgment
• Prepare, review, and organize briefing materials, reports, presentations, and executive correspondence with a high level of accuracy and professionalism
• Maintain and safeguard confidential records, files, and sensitive information with the highest level of discretion
• Anticipate executive needs and proactively address administrative and operational priorities to ensure efficiency and continuity
• Oversee expense reporting, invoice processing, and budget tracking for the CEO/COO office with accuracy and timeliness
• Support broader office operations and cross-functional initiatives as needed

Operations & Project Management

• Support the tracking and advancement of organizational goals, strategic initiatives, and key projects, ensuring alignment with executive priorities
• Partner with the AVP of Operations Administration to coordinate cross-departmental activities and drive follow-up on action items across the CEO/COO’s vertical
• Facilitate communicat...