Administrative Coordinator

Impactful community media depends on strong support behind the scenes. As GNAT-TV’s Administrative Coordinator, you’ll play an important role in keeping our organization running smoothly and helping our team deliver meaningful services to the communities we serve. Working closely with the Executive Director, you’ll provide administrative and executive assistance, light bookkeeping, Board support, donor database administration, facilities coordination, and support for programming and fundraising events.

Join a creative, collaborative team where your organizational skills, initiative, and problem-solving abilities contribute to local storytelling, government transparency, and community connection.

Employment / Compensation

Part-time, approximately 18-25 hours per week, with a flexible weekday schedule and opportunity for growth in hours and responsibilities. Primarily in-person, with occasional evening or weekend events. $20–$25 per hour, commensurate with experience.

How to Apply

Submit a letter of interest, resume, and references to info@gnat-tv.org. Visit gnat-tv.org for the full job description and more information.

General Responsibilities include, but are not limited to

Administrative & Executive Support

• Serve as a welcoming point of contact for visitors and callers; monitor the organization’s general email inbox, respond to routine inquiries, and direct correspondence to appropriate staff.
• Assist the Executive Director with projects, correspondence, scheduling, and preparing and proofreading documents and meeting materials.
• Provide general administrative support for staff, programming initiatives, and fundraising events as needed.

Business & Financial Administration

• Provide light bookkeeping support, including bank deposits, organizing receipts and expenses, and matching transactions and documentation in QuickBooks.
• Maintain accurate vendor, financial, and organizational records; assist with invoice tracking, service agreements, reports, and personnel records.

Office & Facilities Operations

• Check and distribute mail; maintain office supplies, organized physical and digital filing systems, and orderly office spaces.
• Coordinate routine facility needs, communicate with maintenance vendors, and help keep equipment inventory records current.
• Help improve administrative procedures and office workflows as directed.

Donor & Fundraising Administration

• Assist with donation processing, accurate gift entry, donor database updates, and acknowledgment letters or emails as assigned.
• Support fundraising mailings and related administrative activities in coordination with the Executive Director and staff.

Education and/or Work Experience Desired

* Experience in office administration, bookkeeping, nonprofit operations, or a related field preferred. Relevant training or equivalent work experience will be considered.

Required Skills & Qualifications

• Technology & Software: Comfortable using a variety of software and online tools, including Microsoft Office, Google Workspace, and digital file systems; able and willing to learn QuickBooks, donor databases, and website platforms.
• Organization & Reporting: Strong attention to detail, accurate recordkeeping, ability to prepare information for reports, and commitment to meeting deadlines.
• Adaptability & Problem-Solving: Ability to manage shifting priorities, respond constructively to interruptions, demonstrate patience and initiative, and use sound judgment and practical problem-solving skills.
• Communication & Customer Service: Professional, friendly verbal and written communication skills and comfort working with staff, visitors, and community members.
• Bookkeeping Fundamentals: Familiarity with invoices, receipts, bank deposits, and financial records. QuickBooks experience is a plus.
• Confidentiality & Collaboration: Ability to handle sensitive financial, personnel, and donor information discreetly and work both independently and collaboratively.

Desired Qualities

• Interest in community engagement, public service, and community building.
• Enjoyment of people, technology, new media, and learning new skills.
• Commitment to GNAT-TV’s mission, community media, and free speech.
• A welcoming, helpful attitude and willingness to pitch in across the organization.

Environment / Working Conditions

This public-service environment involves regular interaction with staff and community members, frequent interruptions, time-sensitive assignments, and changing priorities. The role includes in-person office responsibilities, with some remote work possible, and occasional local business errands. Flexible schedule based on organizational needs.

Additional Requirements

• Ability to complete occasional local business errands and travel as required for assigned duties.
• Employment is subject to completion of any required job-related background checks and training, consistent with applicable law.

Additional Information

• Part-time, approximately 18-25 hours per week, with a flexible schedule and opportunity for growth in hours and responsibilities as organizational needs and resources allow.
• Employment Classification: Hourly, non-exempt.
• $20–$25 per hour, commensurate with experience.
• Benefits: Paid time off in accordance with GNAT-TV policies and applicable law. Additional benefits are subject to eligibility.
• Reports to the Executive Director.

To apply

Submit a letter of interest and resume with references to info@gnat-tv.org. Visit gnat-tv.org to learn more about GNAT-TV.

GNAT-TV is an equal opportunity employer. We welcome qualified applicants and do not discriminate based on any characteristic protected by federal or Vermont law. Reasonable accommodations are available during the application process upon request.

Pay: $20.00 - $25.00 per hour

Work Location: In person